Be found.
At a single place.
Multiple times.
Let your work be on record
with the RMS module!
Save yourself the time and effort by going digital and uploading all your physical data and records; digitally and centrally through the
Record Management System (RMS).
Common Problems Faced by Businesses
Most companies fail to maintain records creating a hindrance in excelling audits and helping the company meet compliance goals? There is more to that.
Lack of record Searchability, Traceability and Retrieval
With the growing challenge of retaining physical documentation, it becomes really difficult to search and trace the records. Not only it becomes time consuming and difficult, but also an ongoing process with multiple back and forths and confusion in getting hands on the right documents, right versions.
Disorganisation of Records
A proper disposition on enterprise records can keep the data structured. But a lack of awareness towards the maintenance of records, further makes it problematic, leading to the threat of data loss, easy destruction as well as unavailable backups.
Duplication of Data
Another issue apart from data and backup loss is the possibility of the same record documentation being uploaded various times, being maintained by different people in many locations. This causes difficulty and the plausibility of hindered information transfer.
Audit and Reporting Difficulties
Data analysis is a cumbersome process. So, if one is auditing the system with unorganised record keeping and physical documentation set, it can negate the growth for a company, since there would be no digitisation of the physical record keeping, utilised for this analysis.
Resource dependent
Without a digitised system, the operations become human centric. Therefore, anyone leaving an organisation, can create a vacuum in maintenance of the records, as well as create a dent in the come in as a dent to the handover process.
No Alerts and Notifications
Updates need to be streamlined or systematised. Since there is no review and approval process flow, the records can skip the attention and can lead to a loss of information about when the documents were last updated or uploaded.
However, with Pyraman’s Record Management System module,
you can collate for compliances;
Anytime, Anywhere!
The Search ends here.
The Record Management System module aids you in efficiently and digitally organising all your documents and data, enabling quicker access to the same, in a sustainable manner.
Improved Record Retrieval and Distribution
In the realm of enhanced record management, the incorporation of advanced tagging mechanisms and additional download functionalities facilitates a streamlined process for record retrieval. This innovation ensures that accessing specific records is not only expedited but also made more intuitive. The implementation of sophisticated tagging enables categorization based on various parameters, contributing to a more organised and efficient retrieval system. Furthermore, the introduction of supplementary download features adds an extra layer of convenience, allowing users to acquire the necessary records with increased ease.
End-to-End Data Traceability
The transition to a digitised system brings forth unparalleled document traceability. Through the integration of advanced search functionalities and comprehensive tagging, users can effortlessly trace back any record within the system. The digitization process not only enhances the speed of retrieval but also ensures accuracy in pinpointing specific documents. The robust search functionality allows for a systematic and swift tracking of documents throughout their lifecycle, contributing to a more transparent and accountable document management system.
Improved Accessibility
The advent of cloud storage technology revolutionises accessibility to records, transcending geographical boundaries. This transformation enables users to access records seamlessly from any location, providing unprecedented flexibility and convenience. Moreover, the incorporation of access control functionalities enhances security by permitting authorised personnel to retrieve specific records. This improved accessibility not only fosters efficiency but also aligns with the evolving trends of remote work, ensuring that vital records are within reach whenever and wherever they are needed.
Maintain Instant Accessibility and Proof of Integrity
The digitization of records ensures instant accessibility, transcending the constraints of physical location and time. Records are made available at the fingertips, fostering a culture of immediacy in decision-making and information retrieval. Additionally, the digitised records are fortified against tampering, ensuring the integrity of the information. Through cryptographic measures and secure storage protocols, the system provides irrefutable proof of the authenticity and unchanged state of the records, instilling confidence in the reliability of the documented information.
Ensure Records Are Handled According to Retention Plan
The digitised Record Management System introduces a structured approach to the entire lifecycle of records, ensuring adherence to retention schedules. By meticulously documenting the lifespan of each record, the system facilitates timely disposal in accordance with pre-established schedules. This not only aids in compliance with regulatory requirements but also promotes efficient use of storage resources. The automation of record lifecycle management minimises the risk of oversight, providing a systematic and foolproof method for the scheduled disposal of records, thereby maintaining a well-organised and compliant document management framework.
More than Effective.
Had these Questions?
In this module or feature, one can easily centralise their entire records/data by creating a digitised storage and enable a control over the same with its easy search function.
Yes. Managing the e-records with integrity and authenticity, the RMS feature, meets every requirement deemed necessary for all/selected ISO Standards.
Its unified approach, along with compliance towards industry regulations and legal requirements, enables the module to collate all the data at a single location, making the access easy.
The module helps one in accessing, maintaining, and organising all the physical documentation or records of one’s company, at single clicks in a digitised environment, through a centralised storage system.
Re-Emphasising
What is Pyraman
Pyraman, a cloud-native SaaS that ensures QMS and EHS management for growth and excellence.
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