Go beyond
the ordinary notes.
Leverage the outcomes of your meetings
with the MoM module!
Create a comprehensive record to encapsulate crucial discussions, decisions, and action items with the MoM module, an indispensable tool designed to serve as a roadmap for the team, ensuring everyone is on the same
Page and progressing toward common goals.
Common Problems Faced by Businesses
Transforming meetings into impactful collaboration sessions can be taxing especially when there is inefficiency of time; amongst other reasons.
Unavailability of Platform to Track Tasks
Without a dedicated platform, tasks assigned during meetings may be scattered across various channels, such as emails or personal notes. This lack of centralization makes it challenging to efficiently organise, assign, and monitor tasks. As a result, team members might struggle to prioritise their work, leading to potential oversights and missed deadlines.
Paper based Process causing Infectivity
Relying on paper for meeting agendas leads to laborious and error-prone processes, causing unclear expectations. Manual task follow-ups in this system increase the risk of oversights. Furthermore, the lack of consistency in paper-based MoM processes hinders collaboration and challenges the implementation of standardised follow-up procedures.
Misunderstood and Misinterpreted Discussion Points
When discussions are not thoroughly documented, there's a higher risk of team members recalling discussions differently, leading to confusion about decisions, action items, and overall project direction. This lack of clarity can hinder collaboration and compromise the effectiveness of subsequent tasks.
Lack of Accountability
Without a structured system to assign and track tasks, accountability becomes a challenge. Team members may not be clear on their responsibilities, leading to delays and a lack of ownership. The absence of accountability mechanisms, even for pre-decided tasks, can result in a loss of momentum and hinder the overall progress of tasks discussed in meetings.
Uncontrolled and Untimed Meeting
Unstructured and untimed meetings can lead to extended discussions, causing delays in task closures. Without clear timelines, tasks may lack urgency, affecting project timelines. Additionally, tracking changes and maintaining accurate records becomes cumbersome, making it challenging to reference past decisions and progress accurately.
Non-standardised recording and conduction of MoM
Diverse recording practices lead to discrepancies in detail and clarity, impacting the accessibility and understanding of critical information. Implementing standardised guidelines for MoM recording is essential for enhancing communication, decision-making, and overall organisational efficiency.
Unavailability of Attendees
Failing to track attendees results in a lack of clarity about who was present during meetings. This can lead to miscommunication and accountability gaps, as team members might not be fully aware of the decisions made or the discussions held. Incomplete attendance records may hinder effective collaboration and coordination among team members.
However, with Pyraman’s MoM module,
you can revolutionise the way you capture and manage your meetings;
Anytime, Anywhere!
Streamline Success in Meetings.
The MoM module is more than a clear and concise record-keeping; it's a strategic tool for enhancing productivity, accountability, and transparency; while empowering teams to achieve more and track every meeting's essence.
Digitisation of meetings
The MoM module brings efficiency to the forefront by digitising the entire meeting process. It allows for the pre-scheduling of meetings, enabling teams to plan well in advance. The capability to set and distribute agendas digitally ensures that every participant is well-prepared, maximising the productivity and focus of each meeting. With easy access to historical meeting data, the module ensures a seamless transition from one meeting to the next.
Notifications, Alerts and Reminders
With a robust notification system of the MoM module, the individuals attending the meeting or even those in non-attendance, can create a personalised alert system for assigned tasks and deadlines to ensure being on track with the progress of the task. Under the module, email reminders before task due dates can also be set to serve as a proactive nudge, reducing the risk of oversights, delays and a miss. This feature not only streamlines task management but also enhances overall sense of responsibility within the team.
Improved Collaboration
Fostering teamwork by providing centralised access to meeting minutes, agendas, and discussions, the MoM module enables assigned individuals in the company to collaborate seamlessly, share insights, and contribute to shared objectives. The system extends support to enhance communication, minimise misunderstandings, and ensure that everyone is aligned, ultimately leading to more effective and successful outcomes.
Real time updates on task and discussions
The MoM module offers real-time updates, keeping everyone in the loop on task progress and ongoing discussions. It empowers each team member to stay informed by receiving instant notifications as tasks are completed or discussions unfold, facilitating quick responses to changing circumstances. This real-time collaboration feature enhances agility, decision-making, and adaptability, crucial elements in today's dynamic business environment.
Action point accountability and responsibility
Creating a transparent ownership, MoM module smoothen task management process and allows to bring forth a clear definition of assignment. Individuals involved in the meeting can then easily track their tasks, deadlines, and contributions, fostering a sense of accountability. This feature ensures that every team member understands their role, reduces the chances of misunderstandings, and contributes to the overall success of the project.
More than Effective.
Had these Questions?
The MoM module or feature offers a paperless documentation of each meeting, enabling complete control on output via digitisation; thereby increasing the productivity in the organisation.
Yes. Aiding in execution of actions in a timely manner, the MoM feature meets every requirement deemed necessary for all/selected ISO Standards.
The centralised platform enables one easy tracking of meeting agendas and tasks, even after unavailability and thereby, elevating a team’s or individuals’ productivity and success in a company.
The module, through its paperless record maintenance, helps one in establishing transparency of each meeting in the company, digitising the entire process for future/assigned task use.
Re-Emphasising
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